Crimson Lynx Media Limited – Privacy Policy
Last updated: November 18, 2025
1. Introduction
Crimson Lynx Media Limited (“we”, “us”, “our”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, store, share and safeguard your information when you engage with our publications, websites, events, awards, or any of our services.
This policy applies in accordance with:
  • UK General Data Protection Regulation (UK GDPR)
  • General Data Protection Regulation (EU) 2016/679 (where applicable)
  • Data Protection Act 2018
  • Privacy and Electronic Communications Regulations 2003 (PECR)
We regularly review this policy and will update it when necessary. Any changes will be posted on our website.
2. Who We Are (Data Controller)
Crimson Lynx Media Limited
Registered Address: Scottish Provident House, 80 College Road, London HA1 1BQ
Company No: 15326930
Email (Data Protection): editorial@mobilenewscwp.co.uk
Telephone: 020 7096 5652
We act as the Data Controller for the personal data you provide.
3. Personal Data We Collect
We may collect and process the following categories of personal data:
3.1 Data You Provide Directly
When you subscribe to the magazine, register for events, submit award entries, contact our editorial or advertising teams, or communicate with us, we may collect:
  • First Name, Last Name
  • Job Title
  • Company Name
  • Address
  • Business Telephone
  • Mobile Number
  • Email Address
  • Fax (if provided)
  • Industry Sector
  • Company Activity
  • Payment details (processed securely via payment providers – we do not store card details)
3.2 Data Collected for Contact Lists
For editorial, advertising, or awards communication, we may collect:
  • Name
  • Company Name
  • Business Telephone
  • Email Address
3.3 Data Collected Automatically
When you visit our website(s), we collect:
  • IP address
  • Browser type
  • Device information
  • Cookie data (see Cookie Policy)
4. Legal Bases for Processing
We use your personal data only when permitted by law.
4.1 Consent
Used for:
  • Email marketing (digital magazine, newsletters, promotional updates)
  • Magazine subscriptions (where explicitly opted in)
You may withdraw consent at any time by clicking “unsubscribe” in our emails or contacting us.
4.2 Legitimate Interests
Used for:
  • Maintaining internal business contact lists
  • Editorial and advertising outreach
  • Following up enquiries, award entries, or event registrations
  • B2B marketing permitted under PECR
We balance our legitimate interests against your rights through internal Legitimate Interest Assessments (LIAs).
4.3 Contract
Used for:
  • Fulfilling magazine subscriptions
  • Event registrations
  • Delivering products or services you have purchased
4.4 Legal Obligation
Used for:
  • Compliance with tax, financial, or regulatory requirements
  • Responding to lawful requests from public authorities
5. How We Use Your Personal Data
We may use your information to:
  • Process magazine subscriptions
  • Deliver printed or digital copies of our publications
  • Manage event registrations and attendance
  • Send newsletters and editorial content (with consent or legitimate interest)
  • Manage award entries and related communications
  • Maintain internal databases for editorial, advertising, and event operations
  • Provide customer support
  • Improve our services and website
If we need to use your data for any unrelated purpose, we will notify you and explain the legal basis.
6. Sharing Your Personal Data
We may share your personal data with trusted third parties, strictly for operational purposes.
6.1 Service Providers
  • Evessio – event managemet
  • MailChimp (Intuit) – email communications
  • Printing & distribution partners – magazine and event collateral
  • Venues – for guest lists, place cards, dietary requirements, and accommodation
All processors are contractually required to comply with UK GDPR.
6.2 International Transfers
Some providers (e.g., MailChimp/Intuit) may process data outside the UK/EU.
Where this occurs, we ensure appropriate safeguards such as:
  • UK Addendum to EU Standard Contractual Clauses (SCCs)
  • Adequacy regulations
  • Technical and organisational security measures
6.3 Legal Requirements
We may disclose personal data to law enforcement or regulatory authorities where required.
We do not sell your personal information.
7. Data Retention
We retain personal data only as long as necessary:
  • Magazine subscribers: 6 years after expiry, unless you resubscribe or withdraw consent
  • Internal contact lists: deleted after 6 years of inactivity
  • Event registration data: deleted after 6 years
  • Financial data: not stored; card data is destroyed immediately after use
Where possible, data will be anonymised instead of deleted.
8. Your Rights Under GDPR
You have the following rights:
  • Right of access – to request copies of your personal data
  • Right to rectification – to correct inaccurate information
  • Right to erasure (“right to be forgotten”)
  • Right to restrict processing
  • Right to data portability
  • Right to object – including to direct marketing
  • Right to withdraw consent at any time
  • Right not to be subject to automated decision-making (we do not use such processes)
To exercise your rights, contact: editorial@mobilenewscwp.co.uk
Right to Complain to the ICO
If you believe we have mishandled your personal data:
Information Commissioner’s Office
www.ico.org.uk
9. Security
We implement technical and organisational measures to protect your personal data, including:
  • Password-protected internal servers
  • External IT security services
  • Regular system security updates
  • Access controls for staff and contractors
  • Data processing contracts ensuring GDPR compliance
If a data breach occurs, we will notify affected individuals and relevant authorities as legally required.
10. Contact Us
For any questions about this Privacy Policy or your data rights:
Email: editorial@mobilenewscwp.co.uk
Address: Scottish Provident House, 80 College Road, London HA1 1BQ
Telephone: 020 7096 5652
COOKIE CONSENT POLICY (GDPR + PECR COMPLIANT)
1. What Are Cookies?
Cookies are small text files placed on your device when you visit our website. They help us improve your experience, analyse website performance, and support essential site functions.
2. Types of Cookies We Use
2.1 Strictly Necessary Cookies
These cookies are essential for the operation of our website.
PECR allows these without consent.
Examples include:
  • Session management
  • Security features
  • Login authentication
  • Comment functionality
  • Core WordPress operational cookies
2.2 Performance & Analytics Cookies
Used to understand website usage and improve performance.
Examples:
  • Google Analytics
  • Traffic and navigation analysis
Consent is required.
2.3 Functionality Cookies
Enable enhanced features such as:
  • Remembering preferences
  • Saving form entries
  • Personalising content
Consent is required.
2.4 Advertising & Targeting Cookies
Used for:
  • Tailored advertising
  • Measuring campaign performance
  • Social media tracking
Consent is required.
3. Legal Basis for Using Cookies
Under UK GDPR and PECR:
  • Essential cookies do not require consent
  • All non-essential cookies require explicit, prior consent
  • Non-essential cookies are not set until you click “Accept” or customise your settings via our cookie banner
4. Cookie Consent Banner
When visiting our website, you will be presented with a banner allowing you to:
  • Accept all cookies
  • Reject non-essential cookies
  • Customise cookie settings
Your preferences can be changed at any time.
5. Cookies We Use
Our website is built on WordPress, which uses strictly necessary cookies to ensure the site functions correctly. These cookies support essential activities such as securing the site, enabling page navigation, remembering user preferences, supporting comments, and allowing registered users (administrators only) to log in.
They do not store personal information and cannot be disabled.
6. Third-Party Cookies
Third parties may set cookies for:
  • Analytics
  • Advertising
  • Social media integration
  • Embedded content (e.g., YouTube, Vimeo, X/Twitter)
All such cookies require consent, and can be managed through your cookie settings.
7. How to Manage or Delete Cookies
You can change your cookie preferences at any time by:
  • Clicking “Cookie Settings” on our website
  • Adjusting your browser settings
  • Clearing cookies from your device
Your browser’s help pages provide further instructions.
8. Changes to This Policy
We may update this Cookie Policy periodically.
The latest version will always be displayed on this page.